Office Assistant

Number of Positions:



Salary is commensurate with qualifications and experience.



Position Type:

Full – Time, Permanent

Application Deadline:

The Islamic Institute of Toronto is seeking an experienced and committed individual to join its Team. As the Office Assistant you will provide administrative and secretarial support to the Islamic Institute of Toronto and the IIT Academy – Elementary School. The ideal candidate will possess a college diploma in business administration or a related discipline, or have experience working in a similar field.


  • Provide day to day operational  and administrative support to the Principal of the Academy and the Board of Directors and the scholars of the IIT
  • Adhere to customer service standards that reflects the IIT commitment to its donors, the school community and the general public
  • Assess the needs of customers and provide timely responses 
  • Assist in resolving problems and complaints by members of the school community or the general public
  • Manage the day to day financial accounts of the IIT Academy and ensure strict adherence to policies and procedures
  • Process applications or forms to ensure completeness and accuracy – including the maintenance of a waiting list; the annual requirements of the Ministry of Education and the process of Ontario Student Records
  • Prepare or maintain reports of records and other statistical and quantitative data
  • Coordinate and organize Academy activities and functions like meetings; schedule, obtain use of rooms, and set up the rooms and equipment to be used
  • Other administrative tasks as assigned

Required Qualifications

  • 2 plus years of related experience in an administrative and or support function
  • Excellent communication style with a capability to communicate at all levels (internal and external partners)
  • Proficiency in Microsoft Office and other office  software with the ability to prepare presentations and reports
  • Excellent organization and time-management skills and the  ability to prioritize and multitask in a fast paced environment
  • Strong attention to detail as accuracy is a critical component for success in this role
  • Excellent customer service and interpersonal skills

How to Apply

Please submit a covering letter and resume to by the application deadline.  Please note that only qualified candidates will be contacted for an interview.